UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018
Girton College is committed to protecting the privacy and personal information that we collect, maintain and process about our College members and associates.
The College has produced the following policy and privacy statements, which describe how information is collected, the lawful basis of processing, use and disclosure, and the retention or destruction of personal data, for the different purposes and activities the College may undertake.
The statements are regularly reviewed and updated whenever necessary to reflect changes in the College’s activities and to ensure its continued accountability.
If you have any queries or concerns relating to your personal data that is held by the College, please contact the College Data Protection Lead.
- Pre-applicants – statements managed by the Cambridge Admissions Office and Postgraduate Admissions Office
- Applicants for Employment, College memberships and academic appointments
- Current students
- Fellows, staff and senior members
- Alumni and Supporters
- Visitors and guests: general
- Girton College Global Programmes
- Event Organisers
- Website Users
The University, Cambridge In America And The Colleges:
- Office of Intercollegiate Services - Personal data sharing agreement - July 2023 (PDF)
Under the terms of the UK General Data Protection Regulation (GDPR) you may ask the College for any information it processes about you as an individual.
Please read the 'Subject Access Request Guidance', which provides information about how your request will be handled.
Student and Alumni references
Requests for references, either for current students or Girton Alumni, should be directed to the Student Services Department: tutorial@girton.cam.ac.uk
Unofficial transcripts
The Cambridge Student Information System (CamSIS) provides the Extended Self-Service (ESS) system which allows alumni who matriculated after 1980, to access their exam grades, view a copy of an unofficial transcript and apply for some graduation ceremonies.
Official transcripts
Alumni who would like to order an official transcript and degree certificates should contact the Student Registry for information.
Requests relating to employment references for staff and Fellows should be referred to the Human Resources Department.
To make requests relating to alumni or making contact with former Girton students, please contact the Development Officer (Alumni Relations), who can assist with your query.
To make an enquiry about family history or research related to historical information, please contact the Archivist and Curator, who can assist with your enquiry.
Girton College will only collect, process and store your personal data in accordance with the policies and statements above.
However, if you wish to withdraw your consent – you may do so at any time by contacting the College Data Protection Lead.
For questions, concerns or complaints about the College's use and processing of your personal information, please refer to the 'Data Protection Complaints Procedure'.
If you suspect or have become aware that a personal data breach has occurred, this should be reported to the Head of IT and Information Compliance immediately for advice and guidance: data.protection@girton.cam.ac.uk
Further information regarding personal data breaches and IT Security incidents, please refer to the 'Data Breach and Security Guidance'.